Every meeting needs an agenda. But almost nobody writes one.
The result is always the same: loose conversation, wasted time, postponed decisions. You leave the call feeling like it could have been an email — and it probably could have been.
The difference between a productive meeting and a waste of time lies in 2 minutes before it starts. That’s how long it takes to define what will be discussed.
Sintesy eliminates that step. You talk, it organizes.
The problem with creating agendas manually
Writing a meeting agenda is hard because it demands three things at once:
- Clarity about the meeting’s purpose
- Logical structure of topics
- Time you don’t have
Most people solve this by winging it: they open a notepad, jot down three loose topics, and call it an agenda. Does it work? Sort of. Is it efficient? No.
Worse: when the agenda is vague, the meeting becomes a loop. Everyone talks, nobody decides, and you schedule another meeting to decide what wasn’t decided in the first one.
How Sintesy solves this
Sintesy has a feature that many people overlook: automatic agenda generation from your voice.
Here’s how it works:
- You open the app and start talking — as if you were explaining to a colleague what needs to be discussed
- Sintesy transcribes everything in real time — with high accuracy even for accented speech
- The AI organizes the content into topics — eliminating repetition, grouping related subjects, and creating a logical hierarchy
- You get the finished agenda — with main topics, subtopics, and space for notes during the meeting
The result is an agenda that looks like you planned it — but took the time of a WhatsApp voice message.
Step by step: from speech to agenda
1. Before the meeting, stop for 2 minutes
Close your tabs. Breathe. Think: what does this meeting need to resolve?
You don’t need a polished text. You need clarity. Sintesy handles the finishing touches.
2. Open Sintesy and record
Speak out loud what needs to go into the agenda. It might sound something like:
“We need to cover three things today. First, the delivery delay for client X — understand what happened and how to prevent it from happening again. Second, the commercial proposal for company Y, which needs to be sent by Friday. And third, decide who will handle the system migration next week.”
It doesn’t need to be formal. Speak naturally, as if you’re explaining to someone.
3. Let the AI structure it
When you finish speaking, Sintesy processes the audio and delivers:
- Full transcript — everything you said, word for word
- Smart summary — the key points in a few lines
- Structured agenda — topics organized in logical order, ready to follow during the meeting
You can edit any part before using it. But most of the time, the result is ready to go.
4. Share before the meeting
Copy the agenda and send it to the participants. Or paste it directly into the meeting invite (Google Calendar, Outlook, Teams).
When people arrive on the call already knowing what will be discussed, the meeting starts aligned. No warm-up. No “let me give you some context.”
3 ways to use automatic agendas
Sintesy isn’t just for team meetings. The same workflow works for:
Client meetings
Record a 1-minute audio explaining the points you want to cover. Sintesy turns it into a professional agenda. You show up prepared and the client notices.
Creative brainstorming
Speak everything that comes to mind — unfiltered. The AI organizes the creative chaos into logical categories afterward. You don’t lose ideas and still come away with a plan.
Talks or presentations
Instead of writing slides from scratch, speak a draft of your presentation. Sintesy structures it into chronological topics. Then just drop it into your slides.
Why voice is faster than keyboard
You speak an average of 125 to 150 words per minute. Typing, even if you’re fast, you manage 40 to 60 words per minute.
That means in 2 minutes of speaking, you produce the equivalent of 5 minutes of typing. And without the blank-screen block.
Voice is your most natural communication channel. Using a keyboard to structure thoughts is like running in flip-flops — it works, but it’s not ideal.
What sets Sintesy apart from other apps
Most transcription apps just transcribe. You get a block of text and have to organize it manually.
Sintesy goes further: it understands the structure of your speech and turns it into topics automatically. It’s the difference between receiving raw material and receiving the finished product.
And it works natively in Portuguese. It’s not a translation from a model trained in English — Sintesy’s AI understands the nuances of the language, including slang, regional expressions, and proper names.
Less preparation, more results
A productive meeting doesn’t start at the scheduled time. It starts in the 2 minutes you invest beforehand.
With Sintesy, those 2 minutes are literal: speak, receive the agenda, share. No typing. No suffering. No excuse for not having an agenda.
Try it in your next meeting. You’ll notice the difference the very first time.
