Level 10 Meeting: How to Run the Weekly Traction Meeting with AI
You read Traction by Gino Wickman. You built the Level 10 Meeting agenda, booked Monday at 9 a.m. For the first two weeks, it worked. Then it turned into the same old story: a good discussion, a vague decision, a forgotten to-do. The following week, the team solves the same problem all over again.
The L10 doesn’t fail for lack of method. It fails for lack of a record. This guide shows you how to run your Traction weekly leadership meeting with AI handling the transcription, the summary, and the to-dos — with nobody taking notes during the meeting.
What Is the Level 10 Meeting
The Level 10 Meeting (or L10) is the weekly meeting of the leadership team in EOS® (Entrepreneurial Operating System), the method popularized by Gino Wickman in the book Traction. The logic is strict: every week, same day, same time, same agenda — 90 minutes. At the end, each participant rates the meeting from 0 to 10. The goal is a 10.
According to EOS Worldwide, most leadership meetings operate “at a 4 or 5 out of 10” and end without resolution: people walk out without knowing what was decided. The L10 agenda exists to force resolution — and the clock forces focus.
The L10 Agenda in 7 Parts (90 Minutes)
| Section | Time | What Happens |
|---|---|---|
| Segue (check-in) | 5 min | Everyone shares a good news item, personally and professionally |
| Scorecard | 5 min | Weekly numbers: green or red |
| Rock Review | 5 min | Progress on the quarter’s rocks |
| Headlines | 5 min | Customer and employee news |
| To-Do List | 5 min | Last week’s to-dos: done or not done |
| IDS | 60 min | Identify, Discuss, Solve — the top 3 issues |
| Conclude | 5 min | Recap, new to-dos, the 10/10 rating |
The decisive block is IDS: 60 minutes to solve the 3 most important issues, in priority order. That’s where real decisions happen — and that’s where the record usually dies.
Why the L10 Breaks Down in Practice
- To-dos drag on. The EOS rule is clear: a to-do is a 7-day action, done or not done, and 90% should come off the list every week. Without a reliable record, to-dos return week after week until they become permanent agenda items.
- IDS decisions live only in memory. The discussion was good, the solution was good. A week later, nobody remembers exactly what was decided — and the issue goes back on the list.
- The facilitator can’t facilitate and take notes at the same time. Whoever runs the IDS needs to be looking at the people, not at a notebook. The result: the “minutes” end up with whoever thought they understood.
- Manual minutes arrive too late. Whoever takes notes during the meeting participates less. Whoever writes the minutes afterward writes from memory — or never writes them at all.
How to Run the L10 with Sintesy Recording Everything
The core idea: the record happens by itself, and the people hold the meeting.
1. Record the Meeting Without Taking Notes
For an online meeting: turn on the Sintesy bot in Meet, Zoom, or Teams — it joins the call and captures the audio. For an in-person meeting: open the app on your phone, place it in the middle of the table, and record. Native capture works from several feet away and filters out ambient noise. Nobody takes notes; everyone participates.
2. Let the AI Structure Everything in Seconds
Within seconds, you get a structured summary, a checklist, a mind map, and the full transcript — searchable from start to finish, with ~98% accuracy even on technical terms and the proper names of your business.
3. To-Dos Become a Checklist
The actions and commitments from the meeting show up structured in a checklist with interactive checkboxes. At the next meeting, the To-Do List block opens with last week’s list on the table: what got done, what’s still pending, what keeps dragging on.
4. IDS Decisions Become Searchable
The full transcript is searchable. “What did we decide about the launch deadline?” — instead of rewatching 90 minutes of recording, the exact moment of the decision shows up in the search. With the AI Q&A, you can ask directly: “which to-dos were still pending in the last meeting?” — Sintesy answers by consulting your saved summaries.
5. Archive Each Week
Each L10 becomes a summary you pin to a folder by team or by quarter. Need to send the summary to someone outside Sintesy? Export it as PDF (a formal record) or DOCX (editable) and share it by link — Pro plan features.
Your Weekly Routine in 5 Steps
- Monday, 9 a.m.: the bot joins Meet/Zoom/Teams — or the app records from the table, if the meeting is in person.
- The meeting runs with nobody taking notes. The facilitator leads the IDS with full attention on the people.
- At the end: summary, checklist, and transcript ready in seconds.
- Review the generated to-do checklist and share the link with the team.
- The following week: go over the open items in the checklist (or ask the AI Q&A) before opening the To-Do List block.
L10 Rules That AI Helps You Keep
- The 7-day to-do. If it drags on, it shows up in next week’s checklist — explicit, not buried in a notebook.
- 90% of to-dos come off the list every week. With a history of archived checklists, the pattern of to-dos that never go away becomes visible.
- IDS focuses on the top 3 issues. Nobody needs to “hold onto” the discussion in their head: it lives in the transcript, word for word.
- Same day, same time, same agenda. Every week becomes a dated record. Six months in, you have a living history of the company’s decisions — without having written a single set of minutes.
FAQ
How long does the Level 10 Meeting last?
90 minutes, every week, with a fixed 7-section agenda — from the check-in (5 min) to the wrap-up (5 min).
What is IDS in the Level 10 Meeting?
Identify, Discuss, Solve: the 60-minute block where the team identifies, discusses, and solves the 3 most important issues, in priority order.
How do you record the meeting without disrupting the discussion?
Record the audio and let AI transcribe and structure it. Nobody takes notes during the meeting; the summary, the to-dos as a checklist, and the searchable transcript are ready shortly after.
Is the Level 10 Meeting only for teams using EOS?
The format comes from EOS/Traction, but the structure (check-in, metrics, priorities, issue resolution, weekly actions) works for any leadership team that wants a predictable weekly meeting.
Conclusion
The L10 doesn’t fail for lack of an agenda — the agenda is the easy part. It fails when the record depends on someone. Let the recording and AI handle the record, and the facilitator handles what only a human can do: lead the conversation.
Try recording your next weekly meeting in Sintesy. The free plan already creates the full summary; the Pro plan unlocks the full transcript, PDF/DOCX export, and sharing by link.
